How to Read an Elevator Code Report and When to Take Action
- By VE
For building owners and property managers, elevator code reports can feel overwhelming. They’re often filled with technical language, code references, and recommendations that aren’t always easy to interpret. But understanding what’s actually in the report can help you avoid unnecessary costs, reduce liability, and keep your elevators operating safely and reliably.
At Veteran Elevator, we believe in being reliable, honest, and transparent. Our goal is to help customers understand what a code report really says, not using fear or confusion to push unnecessary repairs.
What Is an Elevator Code Report?
An elevator code report is typically generated after the following events:
- A periodic inspection
- Annual testing
- A state or city compliance review
- A maintenance evaluation
- A witnessed safety test
The report identifies items that may:
- Violate the current elevator code
- Require correction for safety compliance
- Need monitoring or future planning
- Be recommended upgrades rather than mandatory repairs
Note, not every item on a code report is an emergency and not every recommendation requires immediate action.
What Your Codes May Be Telling You
Immediate Safety Violations
These are the highest-priority items and usually require prompt correction.
Examples include:
- Door protection devices not functioning
- Failed emergency communication systems
- Improper leveling accuracy
- Brake or safety circuit issues
- Fire service operation failures
These items can potentially create safety risks or place the elevator out of compliance with local authority requirements.
Repair Recommendations
These are commonly worn or aging components that may not currently violate code but could become larger issues if ignored.
Examples:
- Oil leaks
- Worn door rollers
- Aging relays or controllers
- Excessive ride vibration
- Intermittent faults
These items are often best addressed proactively before they create service outages or costly failures.
Modernization or Upgrade Suggestions
This is where many building owners get confused.
Some reports include recommendations for:
- Full controller modernization
- Door equipment upgrades
- ADA improvements
- Monitoring systems
- Code updates tied to newer standards
Important: A recommendation does not always mean a requirement.
Many elevators continue operating safely and legally even if they don’t meet every aspect of the newest code edition. In many jurisdictions, elevators are generally required to comply with the code that was in effect when installed — unless a specific mandated update applies.
Understanding Common Code Language
“Recommend”
Usually indicates a suggested improvement, not an immediate violation.
“Required”
Typically means correction is necessary to meet compliance standards.
“Monitor”
Means the issue should be observed over time but may not need immediate repair.
“Unsafe”
This should always be taken seriously and evaluated immediately.
When Should You Take Action?
Act Immediately If:
- Passenger safety is involved
- The elevator is failing inspections
- The issue could cause shutdowns
- State or local authorities issued a violation deadline
- Emergency systems are compromised
Plan Strategically If:
- Equipment is aging but operational
- Parts remain available
- The issue is cosmetic or minor
- Modernization is recommended but not mandated
- You need budgeting time for larger projects
A trustworthy elevator contractor should help you prioritize based on risk, reliability, compliance, and budget, not pressure you into replacing equipment prematurely.
Questions Every Building Owner Should Ask
When reviewing a code report, ask:
- Is this item required by current local code?
- Is it a safety issue or a recommendation?
- What is the actual operational risk?
- Can this be repaired instead of replaced?
- What timeline is realistic?
- What happens if we monitor this for now?
Clear answers matter. Transparency matters.
The Value of a Second Opinion
Unfortunately, some elevator companies use code reports as sales tools to push unnecessary modernization projects or long-term contracts. That’s why getting an independent evaluation can save building owners tens — sometimes hundreds — of thousands of dollars.
A good elevator partner should help you:
- Understand the report clearly
- Prioritize critical items
- Budget responsibly
- Extend the life of your equipment when possible
- Maintain compliance without overspending
GOT QUESTIONS?
Elevator code reports should provide clarity, not confusion.
Understanding the difference between a true safety issue, a maintenance recommendation, and a modernization suggestion allows building owners to make informed decisions with confidence. The right elevator company won’t use technical jargon or scare tactics. They’ll help you understand your options honestly and transparently.
At Veteran Elevator, we help property owners throughout the Puget Sound region navigate inspections, code compliance, repairs, and modernization planning with straightforward guidance and long-term partnership in mind.
